ATF (After the Fact) payroll is used when the employer has already issued payment. It can be used for bookkeeping, payroll reports or end-of-year filing, but should never be used to issue any payment. When saved, an ATF check
- does not appear under Employees > Print New Checks. If it is necessary to print an ATF check you can do so by going to Employees > Reprint Checks.
- is considered to have been printed and only the State Code, Pay Period Ending, Check Date and Check Number can be edited. See Related Links below for more information about correcting checks.
Prior to entering ATF payroll, you must have employees entered in Employees > Employee Setup and contractors at Contractors > Contractor Setup. See Related Links at the bottom of this screen for help setting up employees and contractors for payroll.
ATF Employee Payroll
To access ATF employee payroll go to Employees > ATF Payroll. This takes you directly to the ATF payroll data entry.
A list of employees appears at the top of the screen. Click the employee for which you wish to enter a check. The Pay Period Ending Date and Check Date default to today’s date on your computer. If you need different dates then change them here. If you want to record the check number then enter it on this screen as well. If you have completed the pay information in employee setup, then the regular pay and all withholdings and deductions are automatically entered upon selecting the employee. You can make any necessary changes. In the middle window of the Payroll screen, double-click the item you want to change, make the change in the editing field below your selection, and press Enter or Tab to complete the edit.
Click the Save button to finalize the payment.
Only the regular pay information will populate automatically. The calculation of regular pay is based on a 40 hour week and will calculate accordingly based on the selected pay frequency. Overtime, Vacation, Holiday, Sick Hours, Tips, Commission, 3rd Party Sick Pay and No. of Pieces must all be entered manually.
After selecting an employee, the box at the top right populates with the dates of all previous checks for this employee. By clicking one of these records, you can display all of the information for the selected check for editing. You cannot edit the amounts on this screen. If the amounts have to be edited then you will have to delete the entry and re-key the ATF Payroll Check.
ATF Contractor Payroll
To access ATF contractor payroll go to Contractors > ATF Contractor Payroll.
A list of all of this client’s contractors appears at the top of the window.
Click the contractor for which you wish to enter a payment. The Pay Period Ending Date and Check Date default to today’s date on your computer. If you need different dates then change them here. If you want to record the check number then enter it on this screen as well. Unlike employee payroll, no pay information will populate automatically for contractors since default pay information is not entered in Contractor Setup.
The amount fields below all match up to a corresponding box on a 1099-MISC. Enter the desired amounts in the appropriate fields and click Save to finalize the payment.
After selecting a contractor, the box at the top right populates with the dates of all previous checks for this contractor. By clicking one of these records, you can display all of the information for the selected check for editing. Only the Pay Period Ending, Check Date, and Check Number can be edited. You cannot edit the amounts on this screen. If the amounts have to be edited then you will have to delete the entry and re-key the ATF Contractor Payroll Check.
For a video overview of the Contractors module, including entering contractor payroll, see CWU Contractor Payments.
For a video overview of Employee Payroll in CWU, see CWU Employee Payroll.