Drake Accounting: How can I convert my data from Sage 50?
Importing from Sage 50
From QuickBooks you can import your clients, employees, vendors, customers, and Chart of Accounts information, including account balances. In order to import the clients there is a three step process.
- Post all journal entries to the general ledger prior to exporting information from Sage 50.
- If you will be converting the Chart of Accounts, it is strongly recommended that you print a Balance Sheet report in Sage 50 prior to beginning this process.
Complete the following steps in Sage 50:
- Select the company to be imported into Drake Accounting.
- Go to File > Select Import/Export...
- Select to export one of the following:
- Accounts Receivable - Customer List
- Accounts Payable - Vendor List
- Payroll - Employee List
- General Ledger - Chart of Accounts
Note: These lists can be exported one at a time. You may create all four export files for a single client before converting them to Drake Accounting or create and convert one file at a time.
- Click Export
- Select the Options Tab
- Save the export files from Sage 50 using the default file name and an extension of .CSV
Note: The export file from Sage 50 must have an extension of .csv. If a different extension is used, Drake Accounting will not be able to successfully perform the import.
- Click Open
- Select Include Headings under Export Options
- Click OK
Complete the following steps in Drake Accounting:
- Go to File > Import. The Import QuickBooks® or Sage 50® Files screen is displayed.
- Select Import Sage 50.
- Enter information in the following fields:
- Folder to Import - Click the folder icon on the right side of the File to Import field. Navigate to the export folder where the files were created in Sage 50 in Part 1 of these instructions. With the export folder selected, click OK.
- Client Code - Enter a client code. If a client with the client code entered exists in Drake Accounting, you can only import information that does not exist in Drake Accounting. For instance, if there is an employee in Drake Accounting for the client code entered, employee information will not be imported.
- If a client with the client code entered does not already exist in Drake Accounting, a new client will be created using the new code. A Client Code must be a unique code not currently used in Drake Accounting. Client codes are up to eight alpha/numeric characters (0 - 9, A - Z, and a - z) including underscores ( _ ).
- Select to import Employee, Customer, Chart of Account, or Vendor information or Select All Imports to import all four. Information can be imported only once. Selections previously imported are unavailable to be imported again.
- Click Import to begin the import process. If a client with the Client Code entered does not exist in Drake Accounting, the Client Setup window is displayed and you will have to complete and save the required fields before the import process will begin.
- When data is successfully imported, a window is displayed showing how many records of each data type was imported and if any errors occurred.
Verify the information and complete the setup in Drake Accounting:
- Go to Client > Edit. Verify the imported information and complete the client setup.
- Go to Accounting > Chart of Accounts and verify that each account, its account type, and account balance is correct.
Note: The Chart of Accounts must have a zero balance before it can be saved.
- Go to Employees > Employee Setup. Verify the information is correct for each employee.
- Go to Payables > Vendor Setup if using Drake Accounting's Accounts Payable feature. Verify the information is correct for each vendor.
- Go to Receivables > Customer Setup if using Drake Accounting's Accounts Receivable feature. Verify the information is correct for each customer.
Important: It is very important that you examine all imported information. Since not all fields can by imported into Drake Accounting, you may need to complete missing setup information.