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15079: Firm Information Setup (DAS)


Installation & Setup

Drake Accounting®: How do I setup my Firm Information?

 

In order to setup the Firm Information in Drake Accounting®, go to Firm > Firm Information Setup.

 

Once you are on this screen you will notice that some fields have a red exclamation point and some do not. The fields that have the exclamation point are the fields required to be set up. The fields that do not have the exclamation point are optional entries.

Watch the Firm Setup video for a demonstration.

Note: Drake Accounting® does not support setup of multiple firms.  

Required entries in Firm Setup:

  • Firm name
  • Contact: Enter the name of the person who will communicate with the IRS in reference to the client accounts. The contact is required in order to file electronically.
  • Address and Zip for the firm.
  • Phone Number for the firm.
  • Email Address: (Required for e-filing): The e-mail address is used throughout the program for forms requiring the firm’s e-mail information.
  • EIN: Enter the Employer Identification Number for the firm.  A Social Security Number may be entered in the EIN field. Forms 1099 and forms W-2 can be e-filed using a Social Security Number; however, if transmitting forms W-2 with a Social Security Number in the EIN field, the firm must be a sole proprietorship with no employees.
  • EFIN (Electronic Filing Identification Number)
  • Account #:
    • Enter your Drake account number as found on the packing slip.
    • This number can also be found by logging into the Drake Support website > My Account > My Serial Numbers
      This number is required to e-file 94X series tax returns.
  • e-File Password:
    • Enter your e-File Password that is found on the packing slip.
    • This number can also be found by logging into the Drake Support website > My Account > My Serial Numbers. 
  • TCC Code:
    • Enter the five-character alphanumeric Transmitter Control Code (TCC) assigned by the IRS/ECC-MTB.
    • A TCC must be obtained to e-file data with this program.
    • Submit Form 4419 to the IRS to obtain a TCC.

Optional entries in Firm Setup:

  • Fax number for the firm.
  • PTIN: Preparer Tax Identification Number
  • E-File Selections: If you will be e-filing 94x forms, some of the fields in this section must be completed.
    • e-File 94x
      • Select this option if you will be e-filing any 94x tax returns. 
      • If this option is not selected, e-filing of 94x tax returns is not available. 
      • Once this selection is made, complete the rest of the e-File Selections section.
    • ERO PIN
      • If you will be e-filing any 94x tax returns as an ERO, enter a self-selected five-digit numeric PIN. 
      • An ERO (Electronic Return Originator) e-files their customers’ 94x tax returns and is not responsible for the content of the return.
    • Reporting Agent PIN
      • If you will be e-filing any 94x tax returns as a Reporting Agent, enter the five-digit PIN you received from the IRS. 
    • Business Name Control
      • Enter the four-character name control assigned by the IRS to the firm. 
      • This name appears on all written correspondence from the IRS to the firm.
  • EFTPS Setup  (Beginning in DAS20)
    • Batch Filer ID
      • This is a 9 digit number assigned by EFTPS.  This information will be mailed to you after registering as a Batch Provider with EFTPS.
    • Master Inquiry PIN
      • This is a 4 digit number assigned by EFTPS.  This information will be mailed to you after registering as a Batch Provider with EFTPS.
  • Backup Path:
    • This is the location where copies of client data are backed up.
    • The default backup path is .\Backups\.
    • The client data and backup files are currently configured to save to the same drive.
    • To specify a different location, enter the path or select the button to the right of the text box and browse to a new location. This is also the backup location used before every Post Transactions process.
    • It is highly recommended to save backup files to a different drive to prevent data loss due to unexpected hardware failure.
  • Data Path:
    • This designates the storage location for the client files.
    • The default (and recommended) data path is DrakeAccounting20YY\Clients\.
      • Important: Do not change the location of the data path without the supervision of Drake Accounting® Support. Call Drake Accounting® support at (828) 349 - 5908 for assistance. 
  • Automatically Overwrite Forms
    • Enter a number here to indicate the maximum number of forms to save before the software begins to automatically overwrite the oldest form.
  • Automatically Backup Client Files
    • Set up Drake Accounting® to automatically backup client files at designated times. 
    • When Automatic Backup is selected, Drake Accounting® backs up the current client information to the default backup folder under Firm Information Setup.
    • Either the Start of Client Session or the End of Client Session options may be selected:
      • Start of Client Session
        • When this option is selected, the active client’s information is backed up when Drake Accounting® is launched and, when changing the active client, the newly active client’s information is backed up.
        • Files backed up using this option have an S (Start of session) added to the end of the file name (e.g. Drake_Co¥2018-02-22_15-06S.ZIP). Files are backed up to the location specified in the Backup field on the Firm > Firm Information Setup window.
      • End of Client Session
        • When this option is selected, the active client information is backed up when you exit Drake Accounting® and, when changing the active client, the client you are leaving is backed up.
        • Files backed up using this option have an E (End of session) added to the end of the file name (e.g. Drake_Co¥2018-01-15_14-21E.ZIP).
      • Files are backed up to the location specified in the Backup field on the Firm > Firm Information Setup window.
    • Maximum Number of Backups Per Client
      • When using the Automatically Backup Client Files option, a great number of backup files can accumulate. Use this field to set the maximum number of backup files to accumulate for each client. 
      • When the specified number of backups has been taken, the next backup will replace the oldest backup taken for that client (“first taken - first replaced”).
  • MICR Printer:
    • Assign the default printer used to print MICR checks. MICR check printing requires a high quality laser printer using MICR toner.
    • If using blank (not pre-printed) MICR check stock to print payroll or vendor checks, specify your MICR printer. Click the browse button to the right of the MICR Printer text box.
    • Select your MICR check printer from the drop list and click OK.

Note: Be sure to click Save when finished entering information on this screen.

 


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