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15179: 1099-MISC - Generate, Process, & e-File (DAS)


Payables

Drake Accounting®: How do I generate, process, print, and e-file Forms 1099-MISC?


Drake Accounting® produces Form 1099-MISC for vendors based on payments throughout the year. The vendor must be set up and have at least one check printed and dated in 20YY or an ATF check recorded with a check date in 20YY. Only payments made with a check date in 20YY are included in the vendor’s 20YY 1099. 

Forms 1099 SSA Copy A and 1096 SSA Copy A are required to be printed on the pre-printed "red-line" forms as Data Only. If you choose to print Form and Data, a watermark will be shown across the form to prevent them from being filed with the SSA. 

Forms 1099-MISC must be “processed” before they can be printed or uploaded to the IRS. “Processing” prepares the 1099s to be printed and automatically generates the Form 1096.

Watch the video, e-Filing 1099s, for a demonstration. 

  • Note: DAS does not support the creation of a 1099-MISC file for e-file purposes unless one or more of the following is true: 
    • the amount in box 1, 3, 5, 6, 7, or 10 is greater than $600, 
    • box 4 contains an amount, or
    • royalty or substitute payments in excess of $10 are included on box 2 or 8.

See the IRS 1099 Instructions for details.

Processing the 1099 Forms

To process 1099-MISC forms, complete the following:

  1. Go to Payables > 1099-Misc. The 1099-MISC process screen is displayed.
  2. Process 1099s either for all vendors at once (default) or individually.
    • Select the check box to the left of the Name column header to process forms 1099 for all vendors.
    • Clear the check box to the left of the Name column header, then select the individual vendors to process forms 1099 for just those select vendors.
  3. Click Process. The processed forms 1099 are displayed one to a page.
  4. Select the vendors from the list on the left side of the window you wish to print their 1099 by either:
    • Selecting the check box to the left of the Name column header to select all vendors.
    • Clearing the check box to the left of the Name column header, then selecting the vendors you wish to print their 1099-MISC.
  5. To print form 1096, select Print 1096 at the left of the window:
    • Electronic Signature — If an electronic signature has been set up, select the desired signature from the drop list that should be used to sign the 1096. If electronic signatures have not been set up to be used with tax forms, the Electronic Signature drop list will be empty.
  6. Select the 1099 copies to print from the Print Options section:
    • Copy A — This option prints a copy of the 1099-MISC for the IRS.
    • Other Copies All — Use this option to select to print all copies other than copy A.
    • Other — This option selects all copies to be printed, including copy A. Clear any check boxes for copies you do not wish to print.
  7. Either click Save/Print to save processed forms 1099-MISC and display them on your computer monitor in a PDF window or click Save to save the processed forms for printing at a later time. If the Print 1096 check box is selected when you click Save/Print, the 1096 displays in a separate PDF window.
  8. Click the printer icon to print from the PDF window. 

Drake Accounting® does not currently support printing the instructions on the Form 1099 from the software.  

To e-file Form 1099-MISC

  1. Go to e-Filings > 1099/1098 > Create File.
  2. Click Original File in the File Indicator section.
  3. Select Combined Federal/State Program.
  4. Select the appropriate 1099 type that you created using the steps above.
  5. Click the Create File button.*
  6. Go to e-filings > 1099/1098 > Transmit File.
  7. Click IRS Fire in the Transmit 1099 section.
  8. Once connected to the FIRE website, click Log On.
  9. Enter your User ID and Password (the password is case sensitive).
  10. Click Click here to continue.
  11. Click Send Information Returns.
  12. Enter your TCC and TIN.
  13. Click Submit.
  14. Click Accept.
  15. Click either Original File or Correction File.
  16. Click Submit.
  17. Enter your 10-digit PIN and click Submit.
  18. Click Browse to locate the file and open it.
  19. Click Upload

Note: To check the status of the Form 1099 transmissions, or verify what Forms 1099 have been filed, you will need to log in to the FIRE website.

Forms 1099 that are e-filed do not require a paper-filed 1096. The 1099 transmission file contains all the information that would be supplied by a 1096.

*If using Drake Hosted, first move the file that was created to the local C:\ drive, as the FIRE site does not see the Drake Hosted drives. 

Prior year e-Filing

You can e-file a prior year Form 1099, however, you must generate that file within the current year software. For example, if you need to file a tax year 2018 Form 1099 after filing for tax year 2019 has begun, you must use DAS19 to create the 2018 Form 1099. Steps are below: 

  1. Go to e-Filings > 1099/1098 > Create File.
  2. Change the Payment Year to the prior year. In the example, enter 2018.
  3. Click Original File in the File Indicator section.
  4. Select Combined Federal/State Program.
  5. Select the appropriate 1099 type that you have already created from Vendor or On The Fly.
  6. Click the Create File button.*
  7. Go to e-filings > 1099/1098 > Transmit File.
  8. Click IRS Fire in the Transmit 1099 section. 
  9. Once connected to the FIRE website, click Log On.
  10. Enter your User ID and Password (the password is case sensitive).
  11. Click Click here to continue.
  12. Click Send Information Returns.
  13. Enter your TCC and TIN.
  14. Click Submit.
  15. Click Accept.
  16. Click either Original File or Correction File.
  17. Click Submit.
  18. Enter your 10-digit PIN and click Submit.
  19. Click Browse to locate the file and open it.
  20. Click Upload

Note: To check the status of the Form 1099 transmissions, or verify what Forms 1099 have been filed, you will need to log in to the FIRE website.

Forms 1099 that are e-filed do not require a paper-filed 1096. The 1099 transmission file contains all the information that would be supplied by a 1096.

*If using Drake Hosted, first move the file that was created to the local C:\ drive, as the FIRE site does not see the Drake Hosted drives. 


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