16340: NY - Filing the NYS-45 (DAS)

For filing to the New York Department of Taxation and Finance, DAS produces:

• A .txt file for upload
• A PDF of Form NYS-45, Quarterly Combined Withholding, Wage Reporting, And Unemployment Insurance Return, for record keeping purposes only. 

Setup

The NYS-45 requires either a preparer NYTPRIN or a valid exclusion code to be entered under Firm > User Setup > Preparer Options tab > State Information section.

Exclusion codes are as follows: 

See Related Links below for other setup items that may be required before creating a state wage report.​

To create the wage report: 

• Select the Employees or On the Fly menu, then select State Tax & Wage Forms.
• Make sure NY is selected, then select S-45ATT1 from the Forms drop-list.
• Select the applicable quarter.
• Review the form and make any necessary entries or edits. 
• Select the appropriate preparer in the Preparer's firm name (or yours, if self-employed) drop down. If needed, the exclusion code can be changed here (see above for global setup). 
• Make sure the e-file checkbox is marked, then select Save/Print.

Save/Print creates the watermarked PDF of the Form NYS-45 for record keeping purposes, as well as the .txt file to upload to the state of New York.

To upload:

• Log in to the New York Online Services for tax professionals website.​
• Follow the menu options to upload the wage file. 
• The file for upload can be found by browsing to the drive where DAS is installed > DrakeAccounting20YY > DAS20YYData (beginning in DAS2021) > Clients > client code > EFile > NY > NYS45ATT1 and selecting the file named NYS45ATT1_YYYY-MM-DD_HR_MIN_SEC.txt (where YYYY-MM-DD_HR_MIN_SEC is the date and time of the file creation).