CWU: W2 State e-Filing in CWU
For some states that permit it, CWU includes a state W2 e-file option that is separate from the federal e-file process. State e-filing is available for W2s created under the Payroll function, Live or ATF, as well as for W2s created on the fly.
The current state e-file list (06/08/2016) appears in the table below. State W2s are not e-filed when you e-file federal W2s. They are e-filed separately to the appropriate state agency. You must first visit the state agency site and register to e-file before you can upload one of the state files listed below.
- Your computer must be set to display all file name extensions, or a reject may result when you upload a state file for which the state requires a file name extension. To make this adjustment, see KB article "Set Your Computer to Display All File Name Extensions (CWU)" in Related Links at the bottom of this page.
- Caution: Don't upload the federal W2 file to a state.
- When you create a W2 upload file, you create both a federal and a state file (for the states listed below). A pop-up like this advises you of the federal file name and path, which is different from the state file name and path:
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- There is no pop-up for the state file. The state upload file names and locations are shown in the table below.
The report created for state e-filing is saved in folder C:\CWU20YY\Clients\[Client ID]\XX_W2Report (where “XX” is the state code) and named W2Report. It meets the state specification for electronic submission. To e-file a state W2 report, log in to the appropriate state site and follow instructions to upload the report.
The CWU setup for the State W2 electronic submission can vary from state to state. The table below shows setup for the individual states. Other states may be added as state information becomes available for programming. For information about preparing a state W2 report for e-filing, see "Generate and E-file W2/W3 Using Payroll Function (CWU)" in Related Links at the bottom of this page.
Summary of states for which W2 e-filing is enabled in CWU
Note: CWU does not print state-specific W2 or W3 forms,
but some states will accept the Federal Copy 1 W2 and the Federal W-3.
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CWU e-files W-2s to these states.
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You must complete these additional state data entry fields at
Setup > Client Information > Contact Information
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CWU creates
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CWU e-filed state W2 satisfies state w3 requirement
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This file for upload to the state
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Located inside this folder at C:\CWU20YY\ Clients\[ClientID]\
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Alabama
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State Employer Account Number
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W2REPORT
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AL_W2REPORT
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Yes
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Arizona
|
State Employer Account Number
|
W2REPORT
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AZ_W2REPORT
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Yes
|
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Arkansas
|
State Employer Account Number
|
W2REPORT
|
AR_W2REPORT
|
Yes
|
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Colorado
|
State Employer Account Number
and
State Control Code
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W2REPORT_[ClientID].TXT
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CO_W2REPORT
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Yes
|
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Connecticut
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State Employer Account Number
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W2REPORT_[ClientID].TXT
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CT_W2REPORT
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Yes
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District of Columbia
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No additional information needed
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W2REPORT.TXT
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DC_W2REPORT
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Yes
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Georgia*
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No additional information needed
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W2REPORT.CSV
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GA_W2REPORT |
Yes
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Illinois
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State Employer Account Number
|
W2REPORT.TXT
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IL_W2REPORT
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Yes
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Indiana
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Employer Taxpayer ID
and
Employer TIDLocation
|
W2REPORT.TXT
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IN_W2REPORT
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Yes
|
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Kansas
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State Employer Account Number
and
State Control Code
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W2REPORT.TXT
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KS_W2REPORT
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Yes
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Kentucky
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No additional information needed
|
W2REPORT
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KY_W2REPORT
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Yes
|
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Louisiana
|
State Employer Account Number
|
W2REPORT.TXT
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LA_W2REPORT
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Yes
|
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Maine
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Maine Withholding Account Number
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W2REPORT.TXT
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ME_W2REPORT
|
Yes
|
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Minnesota
|
Minnesota Tax ID Number
|
W2REPORT
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MN_W2REPORT
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Yes
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Mississippi
|
State Employer Account Number
|
W2REPORT.TXT
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MS_W2REPORT
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Yes
|
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Montana
|
State Employer Account Number
|
W2REPORT.TXT
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MT_W2REPORT
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Yes
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Nebraska
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No additional information needed
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W2REPORT.TXT
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NE_W2REPORT
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Yes
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New Jersey
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Taxpayer Identification Number
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W2REPORT
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NJ_W2REPORT
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No
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North Carolina
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State Employer Account Number
|
W2REPORT
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NC_W2REPORT
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Yes
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North Dakota
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No additional information needed
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W2REPORT
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ND_W2REPORT
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Yes
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Ohio
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State Employer Account Number
and
Employees > Employee Setup > State/Local Tax Status >
State/ Locality Information > Tax Table > Ohio >
(adds School District Code and Type fields)
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W2REPORT.TXT
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OH_W2REPORT
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Yes
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Oregon
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State Employer Account Number
|
W2REPORT.TXT
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OR_W2REPORT
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Yes
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Pennsylvania
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State Employer Account Number
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W2REPORT_[ClientID].TXT
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PA_W2REPORT
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Yes
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Rhode Island
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State Employer Account Number
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W2REPORT.TXT
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RI_W2REPORT
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Yes
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South Carolina
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State Employer Account Number
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W2REPORT_12.TXT
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SC_W2REPORT
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Yes
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Utah
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No additional information needed
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W2REPORT
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UT_W2REPORT
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Yes
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Vermont
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State Employer Account Number
and
State Control Number
|
W2REPORT.TXT
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VT_W2REPORT
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Yes
|
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Virginia
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State Employer Account Number
|
W2REPORT.TXT
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VA_W2REPORT
|
Yes
|
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West Virginia
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State Employer Account Number
|
W2REPORT.TXT
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WV_W2REPORT
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Yes
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Wisconsin
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Wisconsin Tax Account Number
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W2REPORT.TXT
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WI_W2REPORT
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Yes
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*GA - for information about the G-1003, see Related Links below.
Example: When a state is selected (on the Contact Information tab at Setup > Client Information) for which e-file is available, CWU displays the necessary data entry fields:
