If your firm used Drake Tax last year, you can save time by updating prior-year returns from the prior year (2022) of Drake Tax.

Updating Client Returns

By default, the following information from a return is brought forward from the prior-year program:

• Names and Addresses

• Depreciation

• Birth Dates

• Filing Statuses

• Occupations

• Dependent Names

• Business Names

• Installment Sales

• ID Numbers

Certain information and screens are not brought forward through the update process:

• Screen 99G is never updated.

• Bank account and routing numbers are not updated unless the option Update DD (Direct Deposit) Information if allowed by the state is marked on the additional update options window. This is subject to state limitations.

• Screens C, E, or F are not updated when the check box taxpayer disposed of business during 2022 or Property/Farm was disposed of in 2022 was checked in the prior year.

• Screen 2 Dependents is not updated if the box Do NOT update to next year is marked in 2022.

• The return will not update if the primary taxpayer is deceased. See Drake Tax – Updating Deceased Taxpayer for details.

• The return will not update if the box Do NOT update client to next year is marked on the MISC screen.

• If the return is marked as a final return in the prior year, it will not be updated.

• Screen 99R does not update if the Total Distribution box is checked.

• Form 706 cannot be updated from one year to another. This is because they are closed out the same year that they were filed.

You have the option of manually selecting other data to bring forward during the update process.

To ensure that files are updated according to your clients’ needs, update returns individually as you meet with your clients throughout tax season.

Update Returns Individually

1. Attempt to open the return in Drake Tax 2023.

2. If the return does not exist in Drake Tax 2023 (it hasn't been updated or created yet), an Update Options dialog box appears listing all options for updating.

   • If the client's return opens without an Update Option window, see Troubleshooting below.

3. Select additional items to be updated or click Select All to choose all.

   Note  The Update Options that you choose will be saved and will be selected the next time you update a return, but you can always change the selection on a return-by-return basis.

4. Click Update 1040 (or other return type).

5. If a return is password protected, you will be prompted to enter the password before updating will continue.

6. Once the program has updated the return, it opens the return to the main Data Entry Menu.

Update Returns Globally

1. From the Home window, select Last Year Data > Update Clients 2022 to 2023.

2. Click Next.

3. Select filters (optional) and then click Continue.

4. Select additional items to bring forward (optional).

5. Click Update 1040 (selection of update options and this step are repeated for each return type).

6. Once the program has updated the returns, it displays a report listing the returns that were updated. Click Exit to close the Report Viewer.

All returns are updated according to selections in the Update Options box. Once returns have been updated, the updates cannot be reversed. To avoid oversights, update each return individually.

Troubleshooting

Data Path

To check your program's 2022 data path:

1. Log in to Drake Tax as Admin.

2. From the Home window, select Setup > Data Locations.

3. Look at the Location for 2022 client files field.

4. If the correct path is not displayed, make the necessary changes and click OK.

No Update Option

If the return opens instead, it already exists in Drake Tax 2023.

If you want to re-update the existing return: 

1. Exit the return and go to Last Year Data > Update Clients 2022 to 2023 from the Home screen.

2. Enter the SSN or EIN in the individual return window, click Add Client and Next.

3. A warning screen appears advising you that the return already exists. The warning provides information about the return and the software version used to update or create it. Click Yes to confirm an update and to proceed. You will be asked again to confirm that you want to delete all data in the existing return and update it.

4. Click Yes to the final confirmation to open the Individual Update Options dialog box.

5. Select additional items to be updated or click Select All to choose all.

6. Click Update 1040 (or other return type).

Names Missing

If taxpayer names are not showing in the Last Year Data Menu, but you can update the return when typing in the full SSN under Open/Create, you need to build and repair index files.

1. Go to Last Year Data and select Build EIN/Name from 2022. This will allow the prior year names to be shown under the Last Year Data > Update Clients menu.

2. You may want to also go to Tools > Repair index Files > Repair All > Continue > check Include Prior year clients in the name index. This will repair and update the index files to show the file names from the prior year software.