Drake Tax – Google App Passwords

Article #: 15719

Last Updated: October 18, 2024

 

Tags: Drake Tax

Drake Tax logo

You can set up your Gmail to use in Drake Tax or Drake Accounting by enabling two-step verification and generating an app password.

Note  Drake Tax does not support 2-Step Verification in the same way as some apps or programs. You must set up this special app password to allow Drake Tax to access and send emails using your Gmail account. This setup is secure and the password is randomly generated by Google. Once you have entered this special password in your Drake email setup, you do not need to enter it again or remember it unless you are setting up the same Gmail account for use in Drake Tax on multiple computers that are not networked.

Before You Start

  • You must log in to your Google account using a web browser to see all setup options. If you do not see the App passwords setting when following the steps below, search for the setting at the top of the window instead.

  • POP and IMAP must be enabled to use Gmail in Drake Tax. To enable POP and IMAP:

    1. Log in to your Google account and open Gmail.

    2. In the top-right, select the Settings cogwheel. Under Quick settings, choose See all settings.

      Navigating in Gmail to Settings > Quick settings > See all settings

    3. On the Settings window, select the Forwarding and POP/IMAP tab.

    4. In the POP download section, Enable POP for all mail.

    5. In the IMAP access section, Enable IMAP.

      Enabling POP and IMAP on the Gmail Settings > Forwarding POP/IMAP tab

    6. Click Save Changes when finished.

Setup Procedure

  1. Log into your Google Account and go to Security.

  2. Under the section ​How you sign in to Google​, select 2-Step Verification and follow the prompts to enable the setting. If you already enabled 2-step verification, skip this step and continue below.

  3. After selecting the 2-Step Verification menu, select App passwords at the bottom of the list to set up a unique app-specific password for Drake Tax.

    Tip  If you do not see the App passwords setting , search for the setting at the top of the window.

  4. You are prompted to enter your password to verify your identity.

  5. On the App passwords section, enter the application name—for example, Drake Tax.

  6. Click Create.

  7. A window displays your Generated app password. Copy this text for use in completing setup in Drake Tax.

  8. Open Drake Tax and go to Help > Email > Setup > Accounts > Add Account.

  9. Select Gmail as the Account Type and click OK.

  10. Enter your account information. In the Password field, enter the special 16-character app password instead of your regular Google password.

  11. Click Test Settings.

  12. When successful, click Save to complete the setup process.

Important  If you go back to your Google account > Security > App passwords, you see a time stamp for when the Drake Tax App password was created and last used. If you will not be installing Drake Tax on another non-networked computer, you can delete this password; however, once you do so, you cannot recover it. If you do not have access to or remember the special password and need to add Gmail to another instance of Drake Tax in the future, you must repeat the above steps and generate a new app password.