Drake Accounting - VA - Web Upload Process for e-Filing

Before e-Filing with Virginia Department of Taxation you will need to sign up for the Web Upload process. Once signed up, you will need to create file layouts for each of the form types you be uploading. To create the files for upload, use the steps detailed in Drake Accounting - State W-2 - Creation and Upload .

A summary of the website steps is provided below for your convenience, however, any issues or assistance requests for the website must be directed to the VA DOT. An FAQ page is also available.

Setup

1. Go to File Layouts.

2. Click on the Create New File Layout button.

3. Using the Form Type drop down select the form for which you wish to generate electronic files and proceed with configuring options:

   • VA-6 Annual Withholding Reconciliation

     • For the VA-6 choose Delimited from the File Format drop down then choose Comma (,) from the Field Delimiter from the drop down. Then click Create.

   • VA-5 M / Q Withholding Return

     • For the VA-5 Monthly or Quarterly choose Delimited from the File Format drop down then choose Comma (,) from the Field Delimiter from the drop down.

   • VA FC-20 / FC-21

     • Two filing formats are available for upload.

       • VEC: FC-20 & FC-21 SUI Quarterly Tax and Wage Report

         • For the VA FC-20 / FC-21 choose Delimited from the File Format drop down then choose Comma (,) from the Field Delimiter from the drop down.

           • Supply bank and routing information for the e-file (optional).

         • In DAS, check the e-file check box at the top, then choose Flat File (CSV).

       • VEC: FC-20 & EFW2 (MMREF) SUI Quarterly Tax and Wage Report

         • For the EFW2 format of the VA FC-20 choose the VEC:FC-20 & EFW2 (MMREF) SUI Quarterly Tax and Wage Report then Create.

         • In DAS, check the e-file check box at the top, then choose the EFW2 option on the form.