e-Filed Returns Locked After Acceptance

Article #: 12280

Last Updated: October 21, 2024

 


Tags: esignDrake Tax

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If you have selected the option Lock client data file after EF acceptance at Setup > Options > EF, when you attempt to open a return that has been e-filed and accepted, you see a warning message with Yes, No, and Cancel options:

Image showing the message when a return has been locked after e-file.

If you click Yes to proceed, the return opens normally (unless the preparer has restricted security settings enabled).

Caution  The current return may vary from the originally e-filed return if tax law changes have been implemented by software updates. To review a return as it was e-filed, go to View/Print mode > Documents > Archive Manager and restore the "Selected for EF" archive. Alternatively, go to Drake Documents and review the PDF copy of the return (if you saved a PDF at the time of filing (recommended)).

When the option Lock client data file after EF acceptance is set, a preparer opening an accepted return can view it and enter data if the preparer's security rights permit it. The displayed message serves only as a warning.

A preparer who has limited security rights will see a slightly different message when attempting to open an accepted return. If they click to open the return, they will see gray data entries fields that are "read only."

Message that shows when a return has been e-filed and accepted, but preparer security level is not sufficient to open and edit.

Image showing data entry in read-only mode.

Locked accepted returns can also be opened by going to Tools > File Maintenance > Unlock Client Files. This does not eliminate the warning message or change the locked status of a return. It simply opens the return to the warning message. A preparer with inadequate security will not have access to that menu.