Drake Tax – Multiple Return Types for Same SSN/EIN

Article #: 14080

Last Updated: October 31, 2024

 

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It is possible to have multiple returns for the same SSN or EIN in Drake Tax as long as they have different return types. Detailed steps are included below.

Caution  ​Backup the client file(s) before proceeding with the steps outlined in this article. For instructions on backing up a client file to a USB drive, CD or other external location, see Related Links below. For a demonstration, watch the video https://support.drakesoftware.com/Video/backup-restore.

Creating a File with Multiple Return Types

After successfully backing up the client file, proceed with the following steps:

  1. Open the client return of which you will be changing the return type.

    Image of returns under Recent Returns

  2. Go to the View/Print mode of the tax return.

  3. From the top menu bar, select the Documents button (Archive button in prior years) and select Archive Client Return. Enter the current return type (i.e. 1120-S, 1065). For a demonstration, watch the video https://support.drakesoftware.com/Video/archiving-return.

    Image of Documents > Archive Client Return

    Image of achive client return description

  4. Once the archive is successfully created, Exit the tax return going back to the main page of the software.

  5. Go to Tools > File Maintenance > Change File Type. For a demonstration, watch the video https://support.drakesoftware.com/Video/changing-file-type.

    Image of Tools > File Maintenance > Change File Type

  6. Either select the client or enter the client SSN/EIN. Select the return type to which you would like to convert. Continue and confirm.

    Image of Client selection Image of converted file type selection

  7. Re-enter the tax return (now the changed return type) and go to the View/Print mode of the tax return.

  8. Select the Documents button (Archive button in prior years) from the top menu and go to Archive Manager.

    Image of Archive Client Return under Documents in View/Print mode

  9. Highlight the original return type shown in the lower portion of this screen and select Restore from the top menu.Image of Restore button

  10. You will be prompted to create a second archive, select Yes and enter the current return type (i.e. 1120-S, 1065).

    Image of creating a new archive message

    Image of "Archive Client Return" window

  11. You will receive a pop-up that says 'Archive Saved Successfully' followed by, 'Archive Restored Successfully'.

  12. Exit the return and then reopen the selected client. You will receive a 'Select Client File' window. Select the return type you would like to currently view.

    Image of "Select Client File" window

Note  To switch between the return types, Exit the return and reopen it from the main page of Drake. It will prompt you to choose which return type you would like each time you enter the client file.

Deleting Files with Multiple Return Types

​If you need to delete either of the return types created (or both) you can do so with the following steps:

Caution  ​This permanently removes the file from your software database. It cannot be restored unless you made a backup copy before deleting the file.

  1. From the main page of Drake, go to Tools > File Maintenance > Delete Client Files.

  2. Enter the SSN/EIN of the return you would like to delete. Continue.

  3. Select the return type you would like to delete. Continue.

  4. Confirm that the correct client file is being deleted.

  5. Repeat steps 2-4 if you would like to delete additional return types for the SSN/EIN.