Overview

Drake Accounting now allows users to use NACHA for direct deposit. Information for direct deposit will be pulled from Employees > Employee Setupor Payables > Vendor Setup.

Setting up NACHA 

To enter NACHA-specific information, navigate to Client > Edit > Business Information. Be sure to consult your bank or ACH processor for their specific NACHA formatting requirements. You can input that information here. If a field is not required by your processor, you may leave it blank.

Below are descriptions of each field and their purpose:

• Routing Number- The routing number of the bank account from which the money is being sent.

• Account Number- The account number of the bank account from which the money is being sent.

• Processing Window- The number of days after file creation when the file should be settled. If the settlement day falls on a weekend or federal holiday, the file will be processed on the next business day.

• Company Discretionary Data- Some processors require specific data in this field.

• Company Identification- Typically assigned by your processor, this ID is used to identify the company submitting the file. Some processors may require specific information here.

• Originator Status Code- A code associated with the processor. This field is set by default to "1."

• Balanced/Offsetting Transaction- When checked, an additional entry record will be added to the batch. This entry will debit the checking account to offset the total credits in the batch.

• Immediate Destination- The nine-digit routing number of the institution receiving the ACH file for processing, typically your bank's routing number.

• Immediate Origin- The nine-digit routing number of the institution sending (originating) the ACH file. (Often, your processor will ask you to enter your company ID in this field.)

• Immediate Destination Name- The name of the financial institution receiving the payment file.

• Immediate Origin Name- The name of the financial institution sending the payment file.

To use direct deposit through NACHA:

1. Go to Employees or Payables > Transmit Direct Deposit.

   

2. Check Date Range: Select the Beginning Date and Ending Date range for the checks you want to transmit.

3. User/Password to use: This is only used for Kotapay, ignore if going through NACHA.

4. Hide Transmitted Records: Click this box if you want to hide records that have already been transmitted.

5. Auto Display Report of Transmitted: Click this if you want a report of transmitted records to display automatically.

6. Direct Deposit Type: Click circle next to NACHA to transmit using NACHA.

7. In the grid, select the records you want to transmit by clicking the box beside each record, or click the box at the top next to Transmitted to select all.

   

8. Click Create File.

9. Once created, a popup will display indicating the NACHA file was created successfully. The NACHA file can be uploaded to your bank's processing website or other NACHA file processors.

   

10. Click Open to view the file or Close to close the window.